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1. #Outlook 2016 archive vs delete how to
2. #Outlook 2016 archive vs delete windows

Check with your ‘Network Gods’ to see what’s possible in your organization. This means the archive can never run out of space.Īdministrators have most of the control with Online Archive and so the options available vary in each organization.

When the users mailbox size limit is reached, additional space is automatically allocated to the archive. Office 365 customers have the interesting ‘auto-expanding archive’ option. Users can archive messages themselves or move messages back from the archive. These policies can automatically move older messages to the archive storage. The Archive Mailbox can be searched just like the main mailbox.Īdmins can setup retention/archive policies for their business. It creates a separate Archive mailbox that works alongside the main mailbox. Also newer Exchange Server setups Exchange Server 2019, 2016, 20 (SP2 and later).

#Outlook 2016 archive vs delete windows

Manually moving Outlook messages to ArchiveĪrchive in Outlook 365 and Outlook 2016/2019 for Windows Online ArchiveĮxchange Online Archiving is an advanced service for some Office 365 Enterprise plans. Move, Quick Steps and Rules can be used to move messages from your Inbox (or other folder) to the Archive folder. While there are some special Archive features, the main advantage of Archive is that all the usual Outlook features can be used to move messages. It’s just another folder that you can use to organize emails. There’s nothing special about the Outlook Archive folder. It’s counted as part of your mailbox storage quota. The folder is usually synced automatically with the main/cloud server and available on any connected device. Modern Archive keeps messages in the same mailbox and local Outlook PST/OST data file. Starting with Archive in Microsoft Outlook For POP/IMAP accounts you can create an Archive folder and use it the same way. On Exchange Server, /Office 365 hosted mailboxes, Archive is a default folder much like Inbox and Sent Items. Advice for one doesn’t apply to the other. Even Microsoft, at times, uses the term ‘Archive’ when they are talking about ‘AutoArchive’.ĭespite the similar names and intentions of the two features, Archive and AutoArchive are quite different. Plenty of well-meaning advice mixing up the older AutoArchive with the newer and simpler Archive feature. There’s a lot of confusion online about Outlook archiving features. Others let messages accumulate in the Inbox where they can be searched easily and don’t use Archive at all. Some people like to have a ‘clean’ Inbox with completed messages moved to other folder. Whether you use Archive depends on how you like to arrange your Inbox.

#Outlook 2016 archive vs delete how to

We’ll explain the difference, how to use Archive and why to avoid AutoArchive.Įach form of Archive sets aside older messages or emails you’ve finished with. Type Inbox in the "Root folder path" field, press OK and complete the Change Account wizard.Outlook has three features called ‘Archive’ with the newer versions (Archive and Online Archive) much better than older ‘AutoArchive’. Uncheck "Mark items for deletion but do not move them automatically" and check "Purge items when switching folders while online".Ģ. You may also have try and see the result:ġ. However, I made the following changes and now my deleted emails are going to the Deleted Items folder. Microsoft does not guarantee the accuracy of this information. Note: Since the web site is not hosted by Microsoft, the link may change without notice. See the following article for more information: To actually delete an item, you’ll need to “Expunge” the item which is called “Purge” in Outlook. Instead of moving it to a Deleted Items folder, it only gets “markedĪs deleted” but will still exist in the original folder. Deleting messages from an IMAP account works a bit different from other account types. As far as I know, there is no option to select the Deleted Items (Trash) folder for your IMAP account.